INSTRUCTIONS AND CHECKLIST FOR PILOT IMAGING FUND APPLICATIONS

Submission System

Pilot Imaging Fund applications should be submitted electronically to cctrpilot@vcu.edu no later than 5:00PM on the submission deadline date (February 21).

Application Requirements

  • The applicant must complete/submit all pages of the application:
    1. Cover page(page one of the application)
    2. Endorsement of department chairs(page two of the application)
    3. Funding history, documentation of current and previous funding(page three of the application)
    4. List of collaborators(page four of the application)
    5. Budget(page five of the application)
  • Allowed costs are those for supplies, patient stipends, costs for imaging, and personnel costs, as long as the expense is for the completion of a specific element of the research. Salary support for investigators is NOT allowed
  • Costs not funded by this award mechanism are: Faculty or investigator salary, travel funds, publication costs, and patient hospital costs/visit fees
  • Expenses in excess of $500 must be itemized
  • Response letter(if revision) – One page maximum, detailing the responses to the critiques and the revisions to the grant application. Also, significant changes in the revised application should be highlighted with bold or italicized typeface
  • Abstract– 250 words maximum, summarizing the proposed research in language suitable for dissemination to the public
  • Description of public health impact–One paragraph maximum, specifically describing how the research will progress to knowledge or a discovery that improves human health
  • Specific Aims– One page maximum
  • Research proposal– Six pages maximum, following format specifications below and including:
    • Defined and testable hypothesis appropriate for the type of research
    • Background and significance
    • Preliminary data
    • Solid and well-designed research methods, including adequate statistical and sample size calculations (as relevant to the project)
      • If the experiments involve the use of agents that may be hazardous to personnel or animals, discuss the procedures that will be used to minimize such hazards
    • Clear description of future research direction
    • Limitations of proposed research
    • Timeline for research
  • Bibliography– One page maximum
  • Current NIH-formatted biosketch(for PI and collaborating faculty) – Five page maximum, with publications limited to those pertinent to the project or those submitted within the past five years
  • For non-tenured faculty,letter(s) from chair confirming employment and access to department resources throughout the funding period
    • This is in addition to the chair’s signature on page two of the application
  • Letters of scientific support(if applicable)
  • NIH summary statementsfor those applications submitted to collect data in response to NIH reviewers’ comments
  • Appendices, if any

Re-Submission Requirements

  • Unfunded applications may be re-submitted following the same guidelines as for the initial submission.
  • All re-submitted applications MUST include a one-page maximum response letter in which the investigator responds to the critiques from the original review
  • Significant changes in the application from the original submission should be highlighted with bold or italicized typeface

Format Specifications

  • Font: Arial, size 11
  • Page Margins: Use at least one-half inch margins (top, bottom, left, and right) for all pages
  • Application Paging: The application must be single-spaced; Consecutively number all pages in the application starting with the cover page being page one
  • Figures, Graphs, Charts, and Tables:
    • A minimum of a 10-point font size should be used
    • Include all figures, graphs, charts, and tables in the text of the research proposal. Any material included in an appendix may not be considered in the review process.
  • Documents and File Names:Documents should be saved in .pdf format. All parts of the application should be contained in one file and named according to the following convention: PI last name_Date.pdf (e.g., Smith_August2018.pdf)

Review Process

  • All applications will be reviewed by internal and/or external faculty researchers, and the applicants will receive reviewers’ comments regardless of whether their applications are funded
  • Applications will be reviewed based on the NIH criteria of significance, innovation, approach, investigators and environment. Applications judged to have a high potential for leading to external funding will receive priority with regard to funding
  • Incomplete applications, applications not prepared following the guidelines, or those from ineligible faculty will not be reviewed

Awardee Responsibilities

  • IRB approval (if needed) is required prior to release of funds
  • The PI will provide semi-annual progress reports, using the format supplied by the grantor, to the scientific review coordinator Dr. Pamela Dillon. Continuation of funding will be contingent on successful progress of the research and completion of the required reports
  • Within one month of the termination of the grant, the PI must submit electronically a final report (one-to-two pages) summarizing the results of the research and a financial report summarizing expenditures by category to Dr. Dillon
  • One year after the termination of the grant, the PI must submit electronically a list of publications and externally funded grants resulting from the funded work to Dr. Dillon
  • Publications resulting from work supported by these funds must acknowledge VCU’s CTSA (UL1TR002649 from the National Institutes of Health's National Center for Advancing Translational Sciences)

Questions

Please direct all questions to Dr. Pamela Dillon ((804) 827-1519, pmdillon@vcu.edu)

PILOT IMAGING FUND CHECKLIST

Pilot Imaging Fund applications should be submitted electronically to cctrpilot@vcu.edu no later than 5:00PM on February 21

  • Original grant in PDF format
  • Cover page (page one)
  • Endorsement of department chairs (page two)
  • Previous and current funding (page three)
  • List of collaborators (page four)
  • Budget (page five)
  • Response letter, if revision (one page maximum)
  • Abstract (250 words maximum)
  • Description of public health impact (one paragraph maximum)
  • Specific aims (one page maximum)
  • Research proposal (six pages maximum)
  • Bibliography (one page maximum)
  • NIH-formatted biosketch for PI and collaborators (five pages maximum)
  • Chair letter(s) (required for non-tenured faculty)
  • Letters of scientific support (if applicable)
  • NIH summary statements (if applicable)
  • Appendices (if applicable)

Full-time tenured or full-time non-tenured faculty employed by or affiliated with VCU

Dollar limit must not exceeded ($25,000)

Budget complies with allowable expenses:

  • Publication costs NOT requested
  • Travel costs NOT requested
  • Patient hospital daily costs and hospital visit fees NOT requested

Personnel funds NOT included except per guidelines

Cite & Submit: UL1TR002649

Publications supported by the Wright Center must cite the CTSA Grant number (UL1TR002649) and comply with the NIH Public Access Policy. We rely on these citations as a critical performance measure when reporting annual productivity to the NIH.