Research Planning & Funding - Wright Center - Virginia Commonwealth University

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Research Planning & Funding

Step1: Research Planning & Funding

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For general inquiries about Turning Research Ideas into Studies resources, please contact:

Rose Williams
1 (804) 828-5853
williamsrm4@vcu.edu

Every strong study starts with a solid plan. Step 1 helps you refine your idea, explore feasibility, and find the right data and collaborators to move forward. These resources are intended as a starting point and are not comprehensive. Investigators are encouraged to explore the linked pages and institutional sites for additional tools, training, and guidance tailored to their research needs.If you had any resources to add, please contact email cctr.vcu.edu.

All resource titles appear as blue links and include a brief description and access information (if applicable). Click an accordion below to explore available tools and resources

Research Planning

Explore participant availability

Resource Name	Resource Description
EPIC Cosmos	Epic Cosmos provides a secure, self-service platform for accessing a vast de-identified clinical dataset from Epic electronic health records across multiple institutions. It allows researchers to safely perform data extraction and analysis in a sandbox environment, ensuring privacy while expanding the pool of research subjects. By offering improved access to diverse populations and encouraging the use of de-identified data, Epic Cosmos helps enhance the scope and inclusivity of your research, providing broader insights and opportunities beyond local patient groups. Cosmos is Not a Good-Fit Method When -you’re interested in information that isn’t standardly documented in the EHR across organizations e.g., flowsheet data, mortality outside of inpatient settings - you need identified data or require chart review -you’re researching the interventional efficacy of Epic tools at your organization e.g., patient outcomes after implementing recently developed tools Access instructions: Contact VCUHS Clinical Research clinical.research@vcuhealth.org to request a Cosmos account or for more information about training.
TriNetX	TriNetX offers immediate access to de-identified clinical data from millions of patients, helping you efficiently identify patient populations, assess study feasibility, and gather insights. This accelerates trial design and recruitment, making your research more effective and streamlined. VCU: VCU only, 2010-today, includes CMH, 1.4 million pts, downloadable • Research: 93 HCOs, 132 million pts, USA+others, downloadable Limitations • Data are de-identified and obfuscated • Accurate data goes as far back as 2010 • No clinical note or report-based data • No genomic data from VCUHS (other health systems do provide it) • Outcome: Mortality linkage is incomplete Request access to TriNetX: https://redcap.vcu.edu/surveys/?s=AA3YYL39WT
HealthLandscape Virginia	HealthLandscape Virginia is an interactive mapping tool that enables researchers to visualize population health indicators and explore the geographic distribution of patient populations across Virginia. Investigators can use this tool to: -Identify regions with higher prevalence of specific conditions -Understand community-level health disparities -Strategically plan site selection and recruitment efforts -Support grant applications with population data -Explore social determinants of health in the context of study feasibility This tool is particularly useful during the early planning phase to assess recruitment potential and ensure studies are aligned with population needs.
ENACT (Evolve to Next-Gen ACT) formally ACT Network	ENACT (Evolve to Next-Gen ACT) is a clinical data platform developed as the next-generation evolution of the ACT (Accrual to Clinical Trials) Network. It enables researchers to assess patient availability and study feasibility across a national network of participating health systems by providing real-time access to de-identified electronic health record (EHR) data. ENACT enhances feasibility assessment by: -Supporting federated cohort discovery across multiple institutions, allowing researchers to estimate the size and characteristics of potential participant populations using standardized queries. -Integrating structured and unstructured data using natural language processing (NLP), improving the accuracy and completeness of cohort counts. -Leveraging interoperable data standards (e.g., OMOP, i2b2) to streamline cross-site data harmonization and reduce variability. -Enabling rapid site feasibility evaluation, helping study teams identify appropriate research sites with adequate patient populations. -Reducing study start-up time by accelerating assessments of recruitment potential and protocol alignment with clinical populations. Access instructions: Request access to ENACT Network: https://redcap.vcu.edu/surveys/?s=AA3YYL39WT You must be a VCU or VCUHS faculty, staff, student, or affiliate to gain access
Trial Innovation Network (TIN)	The Trial Innovation Network (TIN) is a collaborative initiative of the NIH Clinical and Translational Science Awards (CTSA) Program, designed to streamline and accelerate multi-site clinical trials. It offers faculty researchers: -Expert support in study design, IRB review, and contracting. -Access to a national network of CTSA hubs for efficient site identification and participant recruitment. -Innovative tools and resources to improve trial quality, efficiency, and impact. -Consultation services for feasibility assessments, recruitment strategies, and operational planning. The TIN is ideal for investigators planning multi-site studies or seeking to enhance the rigor and reach of their clinical research. Access instructions: To Submit a Proposal for TIN Resources & Services: Ensure the proposal meets the following qualifications: -Federally funded, pending funding or submission for funding, or in development -Multi-site -Full-time VCU faculty All proposals must be submitted to the VCU TIN Liaison Team for review prior to applying to the national TIN for resources and services. Complete this intake form to submit the proposal and be connected with the VCU TIN Liaison Team: https://redcap.vcu.edu/surveys/?s=A3XPXHH8LN. The VCU TIN Liaison Team will facilitate and provide guidance for national TIN proposal submission.
TriNetX vs ACT comparison
Data USA	Data USA is a free, open-source platform that provides comprehensive, easy-to-use visualizations of U.S. public data. It integrates data from sources like the U.S. Census Bureau, Bureau of Labor Statistics, and Department of Education to help researchers: -Explore demographic, economic, and educational trends across states, cities, and industries. -Support grant applications and research proposals with credible, up-to-date statistics. -Identify population needs and disparities for community-based or health equity research. -Generate data-driven insights for policy, planning, and outreach. -With intuitive dashboards and downloadable datasets, Data USA is a valuable tool for contextualizing research and supporting data-informed decision-making. Access instructions: Visit https://datausa.io Use the search bar to explore data by location, industry, occupation, or educational institution All data is free to use and downloadable for research, presentations, or grant applications
Data.gov	Data.gov is the U.S. government's open data portal, offering access to over 250,000 datasets from federal agencies. It supports transparency, innovation, and research by providing free, public access to data across a wide range of domains, including: -Health and clinical data -Education statistics -Environmental and climate data -Economic and labor market trends -Transportation, agriculture, and more For faculty researchers, Data.gov is a valuable resource for: -Supporting grant proposals with publicly available data -Conducting secondary data analysis -Exploring trends and patterns across disciplines -Building data-driven visualizations and models Access instructions: Go to https://data.gov Use the search bar or browse by topic, agency, or format Download datasets in formats like CSV, JSON, XML, or via APIs No login or institutional affiliation is required
ICPSR (Inter-university Consortium for Political and Social Research)	ICPSR is one of the world’s largest archives of social and behavioral science data, hosted by the University of Michigan. It provides access to curated datasets for research and instruction in fields such as: -Public health and epidemiology -Education -Political science -Sociology and demography -Criminal justice and economics For faculty, ICPSR is a powerful resource for: -Secondary data analysis -Grant proposal support -Teaching with real-world datasets -Longitudinal and cross-national research -Many datasets come with documentation, codebooks, and tools for analysis. Access instructions: Visit https://www.icpsr.umich.edu Create a free account using your VCU email address to gain institutional access (VCU is a member institution) Once logged in, you can: Search or browse datasets Download data in formats like SPSS, Stata, SAS, or CSV Access teaching resources and data tutorials Some restricted-use datasets may require additional approvals or data use agreements.

Find Existing Research & Gaps

Resource Name	Resource Description
Explore VCU Research	Explore VCU Research (EVR) is a searchable, public-facing platform that showcases the research expertise, scholarly output, and collaborations of VCU faculty. It is part of the RAMS (Research Administration Management System) suite and is designed to: -Highlight faculty research profiles and areas of expertise -Promote interdisciplinary collaboration within and beyond VCU -Support grant applications and partnership development -Increase visibility of VCU’s research enterprise EVR automatically pulls data from institutional systems, including publications, grants, and academic appointments. Access instructions: Visit the EVR portal: https://evr.vcu.edu All VCU faculty with active primary appointments in Banner automatically have an EVR profile 1 No login is required to browse or search the site Faculty can request updates or corrections to their profiles through the Office of the Vice President for Research and Innovation For training or guidance, visit the EVR training page here: https://research.vcu.edu/training/evr-training/
ClinicalTrials.gov	SUBMISSION REQUIRED FOR ALL CLINICAL TRIALS ClinicalTrials.gov is a publicly accessible database maintained by the U.S. National Library of Medicine. It provides detailed information on publicly and privately supported clinical studies conducted around the world. It is a key resource for: -Identifying ongoing or completed clinical trials in specific therapeutic areas -Reviewing study designs, eligibility criteria, and outcomes -Finding collaborators or potential study sites -Meeting regulatory requirements for trial registration and results reporting For faculty, it’s especially useful for staying informed about current research trends, avoiding duplication, and enhancing grant proposals with evidence of feasibility or novelty. Contact: cctrctgov@vcu.edu Access instructions: Visit https://clinicaltrials.gov Use the search bar to explore studies by condition, intervention, location, sponsor, or phase No login is required to search or view study information To register a study, you must create an account through the Protocol Registration and Results System (PRS) at https://register.clinicaltrials.gov VCU faculty planning investigator-initiated trials should consult with the Wright Center for help with registration and compliance via this form: https://redcap.vcu.edu/surveys/?s=CXKMLT7HR3
National Center for Advancing Translational Sciences	The National Center for Advancing Translational Sciences (NCATS), part of the NIH, supports a wide range of research activities aimed at overcoming barriers in the translational research process. These initiatives are designed to accelerate the development of new treatments and health solutions, especially for rare and complex diseases. Key programs include: -Clinical and Translational Science Awards (CTSA) Program – Supports a national network of medical institutions (including VCU) to improve research infrastructure, training, and collaboration. -Tissue Chip for Drug Screening – Develops human cell-based models to predict drug safety before clinical trials. -Bespoke Gene Therapy Consortium (BGTC) – Advances gene therapy platforms for rare diseases. -Rare Diseases Clinical Research Network (RDCRN) – Supports collaborative studies on over 200 rare diseases. -NIH HEAL Initiative® – Accelerates research on pain management and opioid addiction. These programs help faculty: -Access funding and collaborative opportunities -Improve study design and trial readiness -Leverage cutting-edge tools and platforms for translational research
VCU Library	VCU Libraries is a vital resource for faculty, offering access to a vast array of scholarly materials, expert research support, and innovative tools to advance academic work. Beyond providing books and databases, the library plays a strategic role in helping researchers identify knowledge gaps and shape impactful studies. Faculty can work with subject-specialist librarians to: -Conduct comprehensive literature reviews that reveal underexplored areas in a field -Use advanced search strategies and citation analysis tools to map existing research and spot missing perspectives -Access systematic review support to assess the strength and scope of current evidence -Leverage data services to analyze trends and visualize gaps in knowledge -Explore emerging topics and interdisciplinary connections through curated guides and consultations By partnering with VCU Libraries, faculty can strengthen their research design, justify the significance of their work in grant proposals, and ensure their scholarship addresses real and relevant needs in their discipline. Access instructions: -Visit VCU Libraries Researcher Support: https://www.library.vcu.edu/research-teaching/researcher-support/ -Schedule a consultation with a subject librarian -Use the library’s databases, guides, and tools to explore your topic -Attend workshops or request custom instruction sessions

Conduct a Literature Review

Resource Name	Resource Description
Explore VCU Research	Explore VCU Research (EVR) is a searchable, public-facing platform that showcases the research expertise, scholarly output, and collaborations of VCU faculty. It is part of the RAMS (Research Administration Management System) suite and is designed to: -Highlight faculty research profiles and areas of expertise -Promote interdisciplinary collaboration within and beyond VCU -Support grant applications and partnership development -Increase visibility of VCU’s research enterprise EVR automatically pulls data from institutional systems, including publications, grants, and academic appointments. Access instructions: Visit the EVR portal: https://evr.vcu.edu All VCU faculty with active primary appointments in Banner automatically have an EVR profile 1 No login is required to browse or search the site Faculty can request updates or corrections to their profiles through the Office of the Vice President for Research and Innovation For training or guidance, visit the EVR training page here: https://research.vcu.edu/training/evr-training/
VCU Library	VCU Libraries is a vital resource for faculty, offering access to a vast array of scholarly materials, expert research support, and innovative tools to advance academic work. Beyond providing books and databases, the library plays a strategic role in helping researchers identify knowledge gaps and shape impactful studies. Faculty can work with subject-specialist librarians to: -Conduct comprehensive literature reviews that reveal underexplored areas in a field -Use advanced search strategies and citation analysis tools to map existing research and spot missing perspectives -Access systematic review support to assess the strength and scope of current evidence -Leverage data services to analyze trends and visualize gaps in knowledge -Explore emerging topics and interdisciplinary connections through curated guides and consultations By partnering with VCU Libraries, faculty can strengthen their research design, justify the significance of their work in grant proposals, and ensure their scholarship addresses real and relevant needs in their discipline. Access instructions: -Visit VCU Libraries Researcher Support: https://www.library.vcu.edu/research-teaching/researcher-support/ -Schedule a consultation with a subject librarian -Use the library’s databases, guides, and tools to explore your topic -Attend workshops or request custom instruction sessions
VCU Library: How to write a literature review	This VCU library resource covers: -How to organize and document your sources -Strategies for citation management -Citation managers tool (Zotero, EndNote, etc.) to keep track of references. -How to format citations -The importance of consistent documentation in academic writing. The VCU Libraries Literature Review Guide provides structured guidance on how to document your literature search process, a critical step in conducting transparent, reproducible, and high-quality research. This resource helps faculty: -Track search strategies across databases (e.g., PubMed, Scopus, PsycINFO) -Record keywords, filters, and date ranges used in each search -Ensure consistency and rigor in systematic and scoping reviews -Identify knowledge gaps by mapping what has and hasn’t been studied -Prepare for publication or protocol submission, where search documentation is often required Access instructions: Visit the guide: https://guides.library.vcu.edu/lit-review/document Use the provided templates and examples to: Record your search terms and logic Note which databases were searched and when Document inclusion/exclusion criteria Apply this documentation to support your methodology section, PRISMA flow diagrams, or grant applications
Literature search for research planning and identification of research problem	The article highlights the critical role of a structured literature search in developing research questions and planning studies. It explains that literature reviews are essential for assessing existing evidence, identifying gaps in knowledge, and shaping research hypotheses. Key recommendations include using the FINER criteria (Feasible, Interesting, Novel, Ethical, Relevant) and the PICOT framework (Patient, Intervention, Comparison, Outcome, Time) to guide question formulation. The article also: -Outlines the types of medical literature—primary, secondary, and tertiary sources -Describes how to search effectively using databases such as PubMed, Google Scholar, and other evidence-based tools -Details techniques like using keywords, Boolean operators (AND, OR, NOT), and MeSH terms to refine search strategies -Emphasizes the value of a systematic and organized approach to conducting literature searches for focused, efficient research -Underscores the importance of using reliable databases and well-planned strategies to produce thorough, high-quality results and save time

Engage with the Community

Resource Name	Resource Description
Wright Center Community Engagement	This resource from the Wright Center supports researchers in developing inclusive, community-informed recruitment strategies. It offers consultations, partnerships, and tools to engage community members in all phases of research. The center helps investigators align their studies with community needs and values, improving recruitment and retention. Key resources include: Community Advisory Board – Facilitates collaboration between researchers and local communities Community Mini-Grants – Funds small-scale, short-term community-engaged research projects ACORN (Ambulatory Care Outcomes Research Network) – Connects researchers with primary care practices Engaging Richmond – A long-standing community-academic partnership focused on social determinants of health Community Engaged Research Seminar Series – A three-part video series on integrating community engagement into research Needs Assessment Database – A repository of local and statewide needs assessments HealthLandscape Virginia – A data visualization tool for mapping health and demographic data across Virginia
Community Advisory Boards	The Community Advisory Board (CAB) at the VCU Wright Center serves as a vital link between academic researchers and the communities they aim to support. This board is composed of a diverse group of community leaders, advocates, and stakeholders who provide input, guidance, and feedback to ensure that research efforts are meaningful, culturally relevant, and responsive to the needs of the population. Importance for Faculty Enhances Research Relevance The CAB helps faculty design research studies that are aligned with community needs and priorities. This alignment can improve the real-world applicability and impact of research outcomes. Fosters Trust and Engagement Partnering with the CAB helps build trust between researchers and the community, which is critical for successful recruitment, retention, and collaboration in research studies. Improves Cultural Competence Faculty can gain valuable insights into cultural and contextual factors that may influence their research, ensuring that study designs and interventions are respectful and effective across diverse populations. Supports Grant Proposals Many funding agencies prioritize community-engaged research. Collaboration with the CAB demonstrates a commitment to inclusivity and stakeholder involvement, which strengthens grant applications. Promotes Equity in Research Engaging with the CAB ensures that historically underrepresented groups have a voice in research, addressing disparities and promoting health equity. Faculty members can leverage the CAB to enhance the quality, relevance, and community impact of their research, making it an invaluable resource for those seeking to create meaningful and inclusive studies. Access instructions: Request via the Wright Center Consultation Request Form: https://redcap.vcu.edu/surveys/?s=39EPT9TAP7CRP8TK
Virginia Ambulatory Care Outcomes Research Network (ACORN)	A statewide practice-based research network connecting VCU researchers with over 500 primary care practices and 3,000+ clinicians across Virginia. ACORN enables investigators to: -Co-develop research questions and study designs with practicing clinicians -Conduct real-world trials and implementation studies in diverse communities (urban, suburban, rural) -Engage clinicians and patients at every step—from planning and intervention to data interpretation and dissemination -Partner with health systems, insurers, public health and community organizations to amplify study impact Whether you’re conducting quality improvement, implementation research, or pragmatic clinical trials, ACORN provides ready access to broad community settings and collaborative research infrastructure. Access instructions: Request via the Wright Center Consultation Request Form: https://redcap.vcu.edu/surveys/?s=39EPT9TAP7CRP8TK
Wright Center Community Engagement	This resource from the Wright Center supports researchers in developing inclusive, community-informed recruitment strategies. It offers consultations, partnerships, and tools to engage community members in all phases of research. The center helps investigators align their studies with community needs and values, improving recruitment and retention. Key resources include: Community Advisory Board – Facilitates collaboration between researchers and local communities Community Mini-Grants – Funds small-scale, short-term community-engaged research projects ACORN (Ambulatory Care Outcomes Research Network) – Connects researchers with primary care practices Engaging Richmond – A long-standing community-academic partnership focused on social determinants of health Community Engaged Research Seminar Series – A three-part video series on integrating community engagement into research Needs Assessment Database – A repository of local and statewide needs assessments HealthLandscape Virginia – A data visualization tool for mapping health and demographic data across Virginia

Clinical Research Study Design & Facilities

Develop Your Study Design/Plan

Resource Name	Resource Description
Biostatistical Consulting Laboratory	The Biostatistics, Epidemiology, and Research Design (BERD) Core at the VCU Wright Center for Clinical and Translational Research provides expert statistical support to faculty and research teams across the university. Their services are designed to enhance the quality, rigor, and reproducibility of clinical and translational research. Services include: -Refining research questions and hypotheses -Study design consultation (e.g., power analysis, randomization methods) -Statistical analysis planning -Grant proposal support (including budgets and statistical aims) -Data interpretation and manuscript preparation -Training in statistical software and methods Tip: Reach out during the early stages of your study for complimentary consultation. Initial consultations are complimentary. If BERD personnel efforts are incorporated into the grant budget, assistance with grant proposals will also be complimentary. For all other projects, fees may be applicable. Access instructions: Request a consultation here: https://redcap.vcu.edu/surveys/?s=RNJ38F7HTH&origin=3
Wright Center Design Studio	The Design Studio at the VCU Wright Center for Clinical and Translational Research offers investigators the opportunity to present their research ideas to a multidisciplinary panel of experts for constructive feedback. The goal is to strengthen study design, feasibility, and overall readiness for funding or IRB submission. Sessions bring together experienced investigators, biostatisticians, community engagement experts, and other specialists to provide diverse perspectives that improve scientific quality and impact. Services include: Feedback on research aims, hypotheses, and study design Guidance on feasibility and participant recruitment strategies Input on data collection, analysis, and community engagement plans Support in aligning projects with funding or institutional priorities Recommendations for additional Wright Center resources and collaborations Tip: Schedule a Design Studio early in the planning phase—ideally before submitting to the IRB or funding agency—to maximize the benefit of feedback. Access instructions: Submit a request here: https://redcap.vcu.edu/surveys/?s=EK3E8A39C7F874KD
The Value of Early Collaborations with a Biostatistician: How Going Rogue Leads to Bad Science	This 1-hour video emphasizes the importance of early collaborations with biostatisticians in research to avoid pitfalls that can lead to flawed scientific outcomes. It discusses common mistakes researchers make when acting independently, highlighting the need for statistical expertise in study design, data analysis, and interpretation. The talk advocates for integrating biostatistical guidance from the project's inception to enhance the quality and reliability of research findings. VCU login required to view.
Webinar: Whetting Your Appetite For Research Series: Sample Size	This 1-hour educational webinar, part of the Wright Center’s “Whetting Your Appetite for Research” series, is led by Dr. Leroy Thacker, a senior biostatistician at VCU. The session introduces foundational concepts in determining appropriate sample sizes for clinical and translational research. It covers why sample size matters, how it affects statistical power and study validity, and what factors influence sample size calculations. The webinar is ideal for investigators in the planning phase of a study who want to ensure their research is adequately powered and methodologically sound. VCU login required to view.
Sense of Science: Making Sense of Statistics	Making Sense of Statistics" is a practical, plain-language guide that helps readers understand and critically evaluate statistical information. It breaks down essential statistical concepts—like averages, variability, sample size, and confidence intervals—while highlighting how statistics can be misused or misrepresented in public discourse, media, and research. This guide is especially valuable for anyone involved in developing a Statistical Analysis Plan (SAP). It equips users with the foundational knowledge needed to: -Choose appropriate statistical methods -Understand the implications of sample size and variability -Communicate statistical findings clearly and responsibly -Identify and avoid common pitfalls in data interpretation -Justify analytical decisions with clarity and transparency Whether you're designing a study, reviewing data, or presenting results, this guide helps ensure your SAP is grounded in sound statistical reasoning and is accessible to both technical and non-technical audiences.

Clinical Research Facilities

Resource Name	Resource Description
Wright Center Consultation Request Form	The Wright Center's REDCap Consultation Request Form allows researchers to evaluate and request assistance for various aspects of their studies. It helps assess the resources needed by collecting key information about the study, such as objectives, methodology, and required support. This form enables efficient resource allocation, ensuring that researchers are connected with the appropriate services and expertise. By filling it out, researchers can streamline their access to consultations and resources to enhance the success of their projects.
Clinical Research Unit (CRU)	The Clinical Research Services Unit (CRSU) at VCU was established in 1962 as a 10-bed GCRC and has operated continuously since then. The facility was renovated in 1997 with funds provided jointly by NCRR and VCUHS and occupies 10,000 square feet of space in centrally located North Hospital, a Joint Commission approved facility. Current CRSU capability for outpatient care includes 4 exam rooms; rooms for specialized testing; interview spaces; and infusion chairs. Inpatient care resources include a telemetry capable metabolic chamber, 9 beds, a nurse manager, nurse clinician, RNs, LPNs, a registered dietician/bionutritionist, and administrative support. In addition to providing infrastructure for clinical research, the CRSU has been important in attracting new faculty at all levels. Cost associated if industry funded Access Instructions: Request access via the Study Intake Form: https://redcap.vcu.edu/surveys/?s=XSPmvF4JJ9PYUcaG
Pediatric Research Unit (PRU) – Children's Hospital of Richmond	Location: Sky Lobby, Children's Pavilion, 1000 East Broad Street, Richmond, VA Clinical research nursing services: -Vital signs and anthropometric measurements -Electrocardiograms (ECGs) -Medication administration (various routes) -Intravenous (IV) infusions and monitoring -Assessments and blood draws (venipuncture or central lines) -Electronic Health Record (EHR) documentation -Pharmacokinetics/pharmacodynamics lab sample collection -Collaboration with investigational pharmacy for administration of investigational drugs, including Phase I drugs, chemotherapies, immunotherapies, and biologics -Mobile nursing services to support research throughout inpatient and outpatient locations Operates under standard VCU Health clinical research fee schedule Access instructions: To schedule an appointment, see the instructional document on the clinical research intranet page
Investigational Drug Services (IDS)	The Investigational Drug Pharmacy (IDP) at VCU provides specialized support for clinical trials involving investigational drugs and biologics. The IDP ensures compliance with FDA regulations and Good Clinical Practice (GCP) standards by managing drug storage, preparation, dispensing, and accountability. It supports both investigator-initiated and industry-sponsored studies and plays a critical role in maintaining drug integrity and participant safety. This resource is essential for studies involving investigational products and helps researchers meet regulatory and institutional requirements.

Data Capture Tools

Resource Name	Resource Description
VCU Wright Center Informatics Support	- Provides expert support and access to data capture, management, and analysis tools including REDCap, statistical software, and data visualization resources - Suitable for investigators at all stages needing assistance with informatics needs related to study design, data collection, and analysis - Offers consultation services to tailor tools and approaches to specific research projects
Data Management Planning Tools	-Explore data management systems early to design compliant and efficient data workflows -VCU Data Management Services (DMS) supports planning for data security, storage, and sharing -Early consideration helps align study design with technical capabilities and regulatory requirements

Draft Protocol

Resource Name	Resource Description
Required VCU Protocol Templates	These protocol templates are required for the submission of new research studies at VCU effective June 1, 2023. They are tailored to VCU’s IRB processes and must be used for all IRB submissions. Templates include: HRP-503 – Biomedical studies and clinical trials HRP-503a – Social/behavioral studies (no investigational agent) HRP-503b – Not Human Subjects Research (NHSR) determinations HRP-508 – VCU-specific supplement to sponsor protocols These templates are mandatory for VCU IRB submissions. VCU login required to access documents.
Biostatistical Consulting Laboratory	The Biostatistics Consulting Laboratory (BCL) provides expert statistical guidance for researchers, focusing on study design, analysis, and interpretation of data. BCL consultants assist in drafting research protocols by advising on optimal statistical methods, sample size determination, and data analysis plans, ensuring that protocols are scientifically and statistically rigorous. This support helps ensure that research studies are properly designed to generate valid, reliable results.
Wright Center Design Studio	The Design Studio at the VCU Wright Center for Clinical and Translational Research offers investigators a collaborative opportunity to strengthen their study protocols before submission. Sessions bring together multidisciplinary experts who provide tailored feedback to enhance study design, feasibility, and overall scientific quality. Services include: Review of protocol aims, design, and methodology Recommendations to improve feasibility and participant recruitment plans Guidance on aligning study elements with regulatory and funding requirements Feedback on data collection and analysis plans Connection to Wright Center resources for additional support Tip: Schedule a Design Studio before finalizing your protocol to ensure methodological rigor and readiness for IRB or funding submission. Access instructions: Submit a request here: https://redcap.vcu.edu/surveys/?s=EK3E8A39C7F874KD
University of California San Francisco Clinical Trial Protocol Development	The UCSF Clinical Research Resource Hub offers resources for protocol development, including sample templates for various clinical trials. These templates help researchers meet regulatory and GCP standards. The protocols typically cover topics like study design, subject selection, efficacy assessment, adverse event reporting, and statistical considerations. UCSF also provides access to NIH protocol templates for specific research areas like interventional, behavioral, and retrospective studies.
How to develop UMN research protocols	The University of Minnesota’s Clinical and Translational Science Institute (CTSI) emphasizes that strong research protocols should be complete, comprehensive, compliant, and consistent—the “Four C’s” of protocol development. These qualities ensure regulatory readiness and smooth study execution. CTSI also offers resources like the Clinical Research Support Center, Research Navigators, and an Investigator Manual to guide researchers through the development process.
NIH-Clinical Trial E-Protocol Tool	Note that VCU OVPRI has required protocol templates here: https://research.vcu.edu/forms/ This tool is optional and supplemental—not a substitute for VCU’s required templates. This tool provides a standardized protocol template developed by NIH and FDA for use in NIH-funded Phase II and III clinical trials conducted under an FDA IND or IDE. It ensures consistency, regulatory compliance, and scientific rigor in protocol development. Available as a downloadable Word document and online collaborative tool. When to use this tool: Use during early protocol development for NIH-funded interventional trials involving drugs, biologics, or devices under IND/IDE oversight.

Recruitment

Resource Name	Resource Description
Epic Our Practice Advisory (OPA)	This tool integrates with VCU Health’s Epic system to support point-of-care recruitment for clinical research. With IRB approval, inclusion/exclusion criteria are embedded into Epic, allowing the system to identify potentially eligible patients during clinical visits. When a match is found, a secure message is sent to the research team or clinician, who can then approach the patient about study participation. Mychart option: The OPA can also allow clinicians to indicate patient interest or send recruitment requests via MyChart. IRB approval is required for OPA and the Mychart option. Your protocol should include specific details about how the OPA will be used, including privacy safeguards and whether a partial HIPAA waiver is needed. Contact clinical.research@vcuhealth.org for verbiage that needs to be included for IRB approval if you arent sure. Access instructions: For a new study: request through Intake Form. Existing study: Contact clinical.research@vcuhealth.org for setup or questions.
ResearchMatch	A free, national registry that connects volunteers interested in research with researchers seeking participants. It allows researchers to search for and directly message eligible volunteers, expanding access to a diverse participant pool.
VCU Clinical Trials Facebook Page	The Wright Center will post your IRB-approved recruitment material on our VCU Facebook page How to submit: Email your submission request to cctr@vcu.edu. What to include in your submission: -IRB-approved social media advertising materials. Please ensure that you have received specific IRB approval to recruit via Facebook. -Your desired post frequency (2X a week for example).
VCU Telegram	The VCU Telegram allows faculty to submit their clinical study information, making it easier to reach potential participants. By submitting details of ongoing studies, faculty can share recruitment opportunities, updates, and relevant study information with a broader audience, helping to enhance participant engagement and recruitment efforts.
Trial Innovation Network (TIN) recruitment toolbox	This comprehensive toolbox offers a variety of practical resources designed to support effective participant recruitment and retention in clinical trials. It includes: -Templates for recruitment and retention plans tailored to diverse study populations -Strategies for including pediatric populations in research -Tools to measure perceptions of research trustworthiness (PoRT Scale) -Guidelines for culturally tailored recruitment materials -Community-informed recruitment and retention planning resources -Toolkits for recruiting and engaging vulnerable populations, including people experiencing homelessness -Social media outreach and recruitment strategies -Electronic Health Record (EHR) recruitment letter templates and FAQs -Best practices for multisite participant recruitment using EHR-derived cohorts -Informed consent toolkits to enhance participant understanding and enrollment These resources aim to enhance recruitment effectiveness, promote inclusivity, and facilitate compliance with ethical and regulatory standards.
Communitty Engagment Resources	This resource from the Wright Center supports researchers in developing inclusive, community-informed recruitment strategies. It offers consultations, partnerships, and tools to engage community members in all phases of research. The center helps investigators align their studies with community needs and values, improving recruitment and retention. Key resources include: Community Advisory Board – Facilitates collaboration between researchers and local communities Community Mini-Grants – Funds small-scale, short-term community-engaged research projects ACORN (Ambulatory Care Outcomes Research Network) – Connects researchers with primary care practices Engaging Richmond – A long-standing community-academic partnership focused on social determinants of health Community Engaged Research Seminar Series – A three-part video series on integrating community engagement into research Needs Assessment Database – A repository of local and statewide needs assessments HealthLandscape Virginia – A data visualization tool for mapping health and demographic data across Virginia
Webinar: Research Participant : Recruitment	The CReSS Workshop on Research Participant Recruitment provides strategies for engaging participants in research studies. It focuses on effective recruitment methods, overcoming challenges, and building trust with participants, which can enhance study enrollment and retention. This workshop is valuable for researchers looking to strengthen their recruitment efforts, ensuring their studies reach the target population effectively and ethically. VCU login required.

For regulatory and IRB guidance, see the Study Start-up/Setup phase page.

Funding & Budgeting

Find Research Funding

Resource Name

Resource Description

VCU Office of the Vice President for Research and Innovation – Funding Opportunities

-Central hub for identifying both internal and external research funding opportunities at VCU
-Includes information on institutional programs (e.g., Endowment Fund, Wright Center Translational Science Pilot Grants) as well as curated external grant listings
-Investigators are encouraged to start here to explore current mechanisms, deadlines, and eligibility
-Updated regularly to reflect available resources across departments and centers

Pivot (ProQuest)

A comprehensive, searchable database of external funding opportunities across all disciplines — federal, foundation, corporate, and international sponsors. Users can create profiles, save and track searches, and receive alerts for relevant grants, awards, and fellowships.

Access Instructions: Visit the Pivot portal and log in with your VCU credentials (or register with your VCU email). Set up profile preferences and save searches to receive customized funding alerts.

Write Funding Proposals

Resource Name	Resource Description
VCU Sponsored Project Navigator – Proposal Development	This page outlines the essential steps and institutional resources involved in developing a grant or funding proposal at VCU. It’s part of the Sponsored Project Navigator series and helps faculty prepare competitive and compliant proposals. -Provides step-by-step guidance on preparing and submitting proposals for external funding through VCU - Covers both federal and non-federal proposal requirements - Includes downloadable checklists and routing guidance - Proposal routing checklist - Budget template (Excel) - Budget justification template (Word) - PI eligibility form - Subrecipient commitment form - Scope of work template - VCU biosketch template - Outlines roles and responsibilities for PIs, department staff, and central offices - Explains common proposal elements such as budgets, biosketches, and letters of support - Details internal VCU processes including RAMS-SPOT routing and required institutional approvals - Links to key tools such as sponsor portals, SciENcv, and budget templates - Clarifies deadlines and review timelines to support timely submission - Supports compliance with institutional, sponsor, and federal policies
Grant Writing Academy	Grant Writing Academy provides hands-on training and expert guidance to improve grant writing skills and increase proposal success rates. The Grant Writing Academy is an educational resource designed to equip researchers with the skills and knowledge necessary to successfully write grant proposals. It typically offers a series of workshops, courses, or seminars that cover the entire process of writing grants—from understanding funding agency priorities to developing a strong narrative and budget. By attending the academy, researchers gain insight into best practices for writing compelling proposals, how to align their research objectives with funding priorities, and how to present their ideas in a clear, persuasive manner. This resource helps researchers avoid common pitfalls and significantly improves their chances of securing funding.
NIH Grant Basics and Need-to-Know Resources	This 37-minute video, part of the NIH Virtual Grants Conference, provides a comprehensive introduction to the NIH grants process. It covers where to begin, how to find funding opportunities, and what tools and resources are essential for success. Topics include types of NIH grant programs, the application and submission process, post-review and award procedures, and post-award monitoring. The session is ideal for early-career researchers and administrators seeking to understand the full lifecycle of NIH funding.
Grants Process Overview	The NIH Grants Process page provides a comprehensive overview of each step involved in securing and managing NIH grants, from planning and application to award and post-award reporting. Key stages include preparing to apply, writing and submitting the application, peer review, award decisions, and ensuring compliance through post-award reporting.
Whetting Your Appetite For Research- Show Me The Money: Identifying Appropriate Funding Opportunities	This webinar is designed to help researchers identify the right funding opportunities for their projects. The session provides valuable guidance on how to search for and evaluate different funding sources, such as government agencies, private foundations, and industry partners. It covers how to match your research goals with the right funding programs, giving researchers the tools to focus their efforts on grants that are most likely to align with their expertise and project scope. The webinar also offers tips for staying updated on new funding opportunities, helping researchers navigate the often overwhelming landscape of available grants. VCU login required
OVPRI Proposal Writing Guide	The OVPRI (Office of the Vice President for Research and Innovation) Proposal Writing Guide is a comprehensive resource that provides step-by-step instructions on how to write successful proposals. This guide often includes advice on structuring a proposal, crafting a compelling narrative, developing a research plan, and preparing a realistic budget. It also offers tips on common mistakes to avoid and how to effectively communicate the significance of the research. Researchers can use this guide as a roadmap when preparing their grant applications, ensuring that they meet the specific requirements of funding agencies and maximize their chances of success.
OVPRI Funded Proposal Samples.	The OVPRI Funded Proposal Samples are real-world examples of successful proposals that have received funding. These samples provide researchers with concrete templates and models to follow when writing their own proposals. By studying these examples, researchers can gain insight into what makes a proposal successful—such as how to structure the research narrative, present the methodology, and communicate the significance of the research. These samples also illustrate how to properly format a proposal and respond to funding agency guidelines. They serve as a valuable reference for researchers looking to emulate successful strategies in their own grant applications.
NIH Grants Process: A Brief Walk-Through for Beginners	"NIH Grants Process: A Brief Walk-Through for Beginners" provides an introduction to the NIH grants process, covering essential steps from identifying funding opportunities to managing awards. It is designed to guide new applicants through the NIH's procedures and requirements, making it easier to navigate the complexities of grant applications.
Mock Study Session	The Wright Center for Clinical and Translational Research hosts NIH-style Mock Study Sections which are designed to closely mimic an actual NIH study section. These review sessions for clinical and translational R and K series are aligned with the three NIH grants cycles. The goals of this program are to provide (1) a critical review and targeted, comprehensive feedback to applications on their complete grant application and (2) increase the likelihood of grant funding success of submitted (or resubmitted) grant applications by junior faculty. Eligibility Wright Center Mock Study Section is available to: -Current Wright SKolar CommuniTy members [priority] -Collaborating junior faculty (e.g. previous KL2 applicants, and junior faculty linked to WCCTR) Request Please upload the following documents: -Hypothesis/Specific Aims of the proposed grant (1-page) (helps committee identify and gather potential reviewers) -Mentee and Primary Mentor Agreement (acknowledges deadlines and requirements) AND Primary Mentor Review Form (acknowledges review of grant components prior to submission)
Kaltura Grant Writing Series	Recorded sessions available for viewing (currently being updated).

Create a budget

Resource Name	Resource Description
OVPRI VCU Clinical Research Resource	Budget and Financial Tools: -Cost coverage analysis forms (for devices and non-devices) to determine allowable costs and funding eligibility -Administrative fee letter for industry-sponsored trials, clarifying fee structures -Study-Related Templates and Logs: -Research compensation log -Screening and enrollment log (for budgeting participant-related expenses) Research Systems: -RAMS (Research Administration Management System) for budget entry, tracking, and management Training and Forms: -OVPRI training opportunities related to budgeting -Budget-related forms and guidance documents to aid accurate and compliant budget preparation Other Key Offerings: -Study Pipelines: Investigator-initiated and industry/government-sponsored pipelines to guide trial progression -Study Startup Requirements: Guidance on initiating studies, PI changes, and study closeout processes -Additional Study Templates and Logs: Delegation of authority, monitoring visit logs, adverse event logs, protocol deviation logs, specimen tracking, CAPA plans, note to file templates -Clinical Research Tools: Cohort discovery platforms (TriNetX, ACT, i2b2), multisite study support (Trial Innovation Network) -Researcher Support: Access to VCU Libraries and institutional support units -Regulations, Policies, and Procedures: Institutional and federal policies, including NIH clinical trial requirements -Research Systems: Electronic trial master files (Veeva SiteVault, Veeva eTMF) and other OVPRI research systems
VCU RAMS SPOT Getting Started – Administrative Actions Type Guide	This PDF guide provides step-by-step instructions for initiating administrative actions in RAMS-SPOT, VCU’s Sponsored Programs Online Tracking system. It covers how to request changes such as budget revisions, no-cost extensions, and PI changes. The document includes annotated screenshots and navigation tips to help users efficiently manage post-submission administrative tasks. It is intended for VCU faculty and staff involved in sponsored project administration.
Non Federal Funding Proposal	Entering a funding proposal and budget (start to finish) The video "Non-Federal Demonstration" on Kaltura discusses aspects of non-federal funding processes, including the differences between federal and non-federal awards, how to manage non-federal grants, and the specific rules or expectations for these types of funding. It provides helpful guidance on navigating the procedures associated with non-federal funding sources.
RAMS-SPOT Non-Federal Budget Demonstration	The "RAMS-SPOT Non-Federal Budget Demonstration" video explains the process for managing and preparing budgets for non-federal funding sources within VCU's RAMS-SPOT system. It provides step-by-step guidance on creating and submitting non-federal budgets, highlighting the differences between federal and non-federal funding requirements. VCU login required
Cost Sharing	This PDF guide provides instructions for entering cost share budgets in VCU’s RAMS-SPOT system. It explains how to document institutional or third-party contributions that are not reimbursed by the sponsor but are required as part of the proposal. The guide includes step-by-step instructions, screenshots, and tips for ensuring accurate and compliant budget entries. It is primarily intended for research administrators but may be useful for investigators involved in budget planning. Recommended for investigators managing their own budgets VCU login required
Kaltura: RAMS-SPOT Clinical Trial Demonstration - Investigator Initiated	The video demonstrates how to enter a clinical trial into the RAMS-SPOT system, starting from an existing funding proposal. It covers selecting clinical trial criteria (e.g., phase, type, location), ensuring compliance with ClinicalTrials.gov, and entering detailed budget information like patient care costs, procedures, and recovery rates. The video highlights using the "Jump To" menu to navigate through sections like Clinical Trial Details, Budget Characteristics, and Patient Care Grid. Documents such as feasibility studies and cost analyses are uploaded to finalize the clinical trial entry. VCU login required

C. KENNETH AND DIANNE WRIGHT CENTER
FOR CLINICAL AND TRANSLATIONAL RESEARCH

Office of the Vice President for Research and Innovation

Step1: Research Planning & Funding

Research Planning

Clinical Research Study Design & Facilities

Funding & Budgeting

Click a step to explore